Changelog

In Accounting > Receipts, take a photo with your phone or upload a photo or PDF, and Mployr reads it into a bill. The receipt waits for its bank withdrawal; when one matches, process it into a paid bill in one step.

Receipts that are still waiting also show as suggestions while you reconcile, so nothing gets entered twice.

In My Profile > Meeting Notes, record a meeting in the browser or upload an audio file or a transcript. You get a summary with the decisions, key points, open questions and action items.

Action items become tasks, and the notes or the transcript export as a Word document.

Scan a business card from Contacts and the new contact fills itself in, with the card attached. Mployr warns you if the person may already be on file.

Automations now run at the day, time and timezone you pick - daily, weekdays, chosen days, fortnightly, monthly, quarterly or yearly.

A new Send Report action emails the Time Tracking report, Team Productivity or any saved report as Excel, CSV or PDF. Everyone can get the same copy, or each person their own, and those reports have a Schedule button. The Time Tracking report also exports exactly as laid out on screen, to download or to email to up to 10 people.

Sign an asset out to someone and back in again, each with their signature, and see every handover on the asset's Custody tab. Staff see, return and request assets from My Profile > Assets.

My Profile: A QR business card. Scan it with a phone to save the contact, or download it as a contact file or a print-size image.

Xero: Email someone without an Mployr login a link to connect your Xero organisation.

Expense claims: Attach a receipt to each line.

CRM: Attach files to an order - an image or PDF opens in place - and see what a company has ordered, been invoiced and paid on its Payment Details.

Projects: Link a board to the CRM order it delivers, and filter tasks by status.

My Calendar: Meetings from a shared mailbox's calendar, with an Assigned to picker.

Horticulture Award: Once piecework is switched on, there are signed piecework records, piece counts and a crew tally on timesheets, and payslip lines such as "14 bins @ $2.85/bin". Wet work and higher duties are recorded on the shift.

Sugar Industry Award (MA000087): Every sector, season and type of employment is covered. Set several harvest seasons that repeat each year, or use the award's standard crushing season.

Payroll: Timesheets record higher duties and vehicle kilometres, and pay settings can set up an apprentice. The Miscellaneous and Waste Management awards pay overtime, juniors and public holidays as written.

Leave: Set each leave type's minimum notice in Leave settings. Two part days can share a day when they fit inside it.

Xero: Pushing a pay run shows each employee's result as it goes, and a push that stops can be sent again. Choose each pay schedule's Xero calendar.

Notifications: Choose in-app and email for each notification type, with a daily or weekly email digest and quiet hours. The bell chimes when something new arrives, and there are new notifications for payslips, shift changes and accepted quotes.

Reports: The accounting reports live on the Reports page with a Section filter, and aged receivables and payables download as CSV. Date filters gain Last week.

Accounting: The Accounting menu is grouped into Sales, Purchases, Banking and Ledger, and Tax and Reporting.

Settings: Every integration is in one place - Settings > Integrations - with a Yours | Business switch. Tick a user's permissions a whole module at a time.

Contractors: The Compliance column counts licences, white cards and tickets as well as insurance. Anything expired reads Expired, and hovering the badge says which document. Health and safety subcontractors now live here too.

People: Edit an invitation before it's accepted, and Add Employee now invites the person.

Everywhere: The business switcher has a search box once you belong to more than five businesses.

Rejecting or paying an expense claim, lodging or amending a BAS, and refunding a credit note all go through.

The grievance case screen's documents, Fair Work Commission details, hearings and Resolve all work.

Approved leave without pay comes off a salaried employee's pay.

A public holiday not worked is paid only when the employee's roster, or a part-timer's written agreement, has them working that day.

The Racing Clubs Events and Storage Services and Wholesale awards pay hours past 38 a week as overtime.

Employees can start their own timesheet again, and Delete in My Time removes every ticked entry.

Files over about 4 MB upload on every screen.

Picking two or more values in a list filter no longer empties the list.

The comparative Profit and Loss opens again.

Password reset and Microsoft sign-in work when your email was saved with capital letters.

Shifts on a daylight-saving changeover day are priced by the clock.

Reply to a note in a thread, and tag someone with @. A tagged person is notified if they can see the note, and the task list shows which tasks have notes.

Connect Microsoft now syncs your inbox, not just your sent mail. A shared mailbox can sync through your own Microsoft login, and adding an account asks the shared-mailbox questions up front so it connects in one go.

In My Mailbox, drag a message onto a folder to file it. My Mailbox remembers which accounts and folders you had open.

A public holiday is named on its day in the new-timesheet grid and on the timesheet, and a holiday with no rostered shift is no longer prefilled with the roster's normal hours.

A leave request's day-by-day list names each public holiday too, and one click leaves it out of the leave so it's paid as a public holiday.

My Time's Add Time offers Hours as well as start and end: enter a date and how long you spent (2.5, 2:30 or 2h 30m). Your choice is remembered.

On the Time Tracking report, act on one entry or many at once - mark billable, confirm or delete.

Templates: The placeholder panel on document and email templates has a search box. Click a field to insert it at the cursor, or drag it in as before.

CRM: Orders show each schedule's price increases and when the next one is due.

Accounting: Invoices fall due on the customer's own payment terms, and a new company starts on the business's default terms.

Xero: Set a payroll cutover date, and pay runs and leave from before it are never sent to Xero.

People: The Licences and Certificates import accepts Australian dates, any-case emails, employee IDs and renewals.

People: Every user opens their own page, where an admin can change their role, and the header shows their photo.

Timeline: Repeats of one kind on a day fold into one row ("13 tasks") that expands in place, and each kind has its own colour.

Projects: With rows ticked, changing the assignee, estimated hours, budget or a custom field on one ticked row changes them all.

Tasks: Add Task's For Client picker narrows Project and Link To to that client, and the My Tasks pickers offer every record. A subtask shows its parent's title.

Outreach: Two new board sorts - Waiting longest, and Next action due.

Signatures: New requests offer only the types you have access to, and TOIL agreements are now a type.

Settings: Permissions nobody used are gone, duplicates are merged, and insurance claims sit under Insurance.

The Me dashboard shows today's shift and upcoming shifts again.

A pay run refuses an employee on a different pay schedule, and super owed survives editing a line.

Xero exports send Xero's own tax types, a pay run sent to Xero arrives with its payslips, and a push Xero didn't keep is reported as failed.

Order billing stops at the contract end, and a final short cycle bills only the days left.

After you sign back in, the menu shows all your modules without a reload.

A mailbox shared with a group shows for every member, and a shared mailbox's calendar no longer fills your own timesheet.

When a leave estimate can't be worked out, the request says why.

A broken link says 'not found' instead of showing an error.

CRM > Outreach replaces Prospects. Work your pipeline as a board, by assignee, as a list or on a calendar, open any prospect in a side sheet, and keep score with a scoreboard you can set to any period.

Record contacts made by phone, Outlook or LinkedIn, reopen a prospect closed by mistake, and say why one isn't being pursued. You can also draft a LinkedIn message in Mployr and send it from LinkedIn.

Marketing > Events: plan an event, take registrations, check people in on the day and follow up afterwards.

Marketing also gains Website Analytics per campaign, the marketing dashboard as a report, and a working posts calendar. Tasks can be linked to a campaign.

Say who does the payroll, the accounts, the bookkeeping, HR, WHS, recruitment or training - switched on for a person, on top of their role. Each user now has one page for their details, responsibilities and permissions.

Payroll: Employees choose their super fund from the ATO register. Self-managed funds record their ESA and bank account.

Payroll: Pay settings say when a change takes effect, and the history shows scheduled and replaced versions.

CRM: Quotes pick their terms and conditions from saved templates, managed in CRM Settings.

Policies: All 12 free policy templates have been brought in line with current Australian law.

Settings: Quotes, Orders, Site Records and Catalogue Locations can each be switched on or off.

Awards: The Clerks award gets overtime details on the timesheet, part-time agreed hours, an employee's own span agreement, 24 hours' notice of overtime, and an RDO scheme only once averaging is set up.

Awards: The National Minimum Wage carries a rate for each wage year, including the July 2026 increase, and back pay is priced at its own year's rate.

Payroll: Final pay shows TOIL paid out and banked RDOs. Long service leave shows on payslips only once it's an entitlement.

Payroll: The pay run Hours column counts paid leave, not just hours worked.

Time: Timesheets can't overlap, and bulk Duplicate asks which period to copy into.

Email: Shared mailboxes show in My Mailbox, and can be shared with a responsibility (Payroll, HR) as well as a group.

Settings: Permissions are listed per user in plain words, and every permission switch does what its label says.

People: Removing someone from one business leaves their login and their other businesses untouched. A manager can submit and edit expense claims for their own team.

The theme no longer flashes or snaps back when you switch business.

Manager is back in the role picker.

A shift saved before its employee's position changed can be edited again.

WHS incident stats load, and count days lost on live incidents only.

The Activity timeline shows your own timezone, not UTC.

My Time now lets you add time you never ran a timer for. Imported entries are marked and can be filtered out, and the page opens on the current month.

Time: Time on an order shows whose order it is.

Projects: Favourites show which folder they're in, and the Assignee column sorts by the person shown.

A support ticket you reply to or reopen goes back into the support queue.

Help centre search works again.

Import shifts, timesheets, opening leave balances and booked leave from a CSV file. Every row is checked by the same rules as hand entry, so an import can't slip in something the screen would refuse.

You can also set how leave accrues, and carry in balances earned before you moved to Mployr.

New starters read and sign their documents - including an annualised wage arrangement - inside the onboarding step. They can decline, the employer is told, and a declined document can be re-issued.

Individual flexibility arrangements are tested against the award before they're made, so you can see where an arrangement falls short before anyone signs it.

Time off in lieu is now a written agreement both sides sign, for each amount of overtime.

Copy tasks, milestones and risks to other boards, and export a board to Excel or PDF. Milestones can now be completed, edited and deleted.

Time: Track time to a CRM order and see an order's time on the order. Team Productivity moves under Reports, beside a Time Tracking report for everyone.

Sales: Sales results on My Profile and the employee profile. A chart bar opens the records behind it.

CRM: Invoice a deposit order in parts, and bill one-off lines across several invoices with GST.

Rosters: A shift says what it needs, and warns when the person on it doesn't meet it.

People: Adding someone to a business is now an invitation they accept.

Business: Addresses are looked up from the national address file and shown the same way everywhere.

Everywhere: Dates show in your timezone and format, money is formatted the same way on every screen, and status badges work in dark mode.

People: Ending an employment ends the access it carried.

Awards: A short break between shifts is paid as the Retail award requires, and an award rule that can't pay says so.

Payroll: Payroll tax is priced for all eight states and territories as they actually work.

Xero: Leave reaches Xero as a leave application, and errors say what Xero objected to.

Settings: Switching a module off switches its sub-modules off too.

Editing or reversing leave no longer strands days or charges them twice, and long service leave is usable again.

Shift times are read in the business's own timezone.

A workflow already under way picks up steps added to its template, and skipping a step releases the steps waiting on it.

An employee's bank account is no longer dropped on its way to Xero for want of a bank name.

A pay run is sent to Xero once it's final, and never twice. The pay calendar has to match, and nothing imports from Xero until you switch it on.

Averaged hours balance a heavy week against a quiet one, and overtime after a long day now applies to permanent staff as well as casuals.

Time tracking shows a total for every day, and the timer's task picker can search and group. My Profile shows tracked and billable time as a share of time worked, against the target due so far.

A calendar item can also be marked as billable work.

Awards: Award arrangements live in the Payroll menu and on both profiles, and employees can find their own.

Insurance: Archive a finished policy, and drag files straight onto a policy. A lapsed policy stops showing as active.

People: A group can be marked private.

Accounting: Activity statements say which form they are and what the period hasn't counted yet. PAYG withholding runs on its own cycle.

People: A manager sees the staff directory, and their reach into bank and super details stops at their own team.

Plans: Roles, permissions and modules are on every plan, Free included.

Everywhere: Count badges show the real numbers.

Dashboard cards for bills and expense claims add up instead of reading $0.00.

Public holidays before 2025 are known to payroll.

The signing link opens the document instead of saying it has expired.

A lead can have several contacts and say how often its value recurs. The annual figure is shown and sortable.

When a contact already exists, Mployr offers to use or update it instead of creating a duplicate.

Drag a task onto another to make it a subtask, and drag it back out again. Move a board to any folder, and set the category on several projects at once.

Contractor onboarding has its own link, prefilled details and room for several certificates. Reopen a finished step, or leave and finish later.

Reports: A yearly scheduled report can choose the month it runs, schedules run in their own timezone, and month-end runs land on the right day.

Payroll: Payroll compliance names the employee instead of showing an internal number.

Projects: A board remembers its columns and sort for everyone, and notifications open the task they're about.

People: Someone who works in several businesses is listed in each. The tax-free threshold question is asked of residents only.

Signed documents download again.

The Xero employee export sends people Xero can pay.

A save that fails now says so.

Read and send email inside Mployr, with one inbox across your Microsoft 365 and IMAP accounts - threads, folders, reply, reply-all, forward and inline images, with remote images blocked until you choose to show them.

Outlook events show on My Calendar and you choose which calendars sync. A mailbox can be shared with a group of users.

Send documents, forms, health and safety records, award arrangements and quotes for signature, and everyone gets a sealed, signed PDF. The Signatures page tracks what's outstanding, signed, declined and expired.

A signed quote accepts itself and becomes an order.

A register for everyone you engage rather than employ, recording the entity they trade as (ABN, ACN). Contractors are paid through bills rather than payslips, with any super accrued from the bill, and they get self-service onboarding that asks contractor questions.

My Profile builds an AI plan for your day from your calendar, mail, tasks, shift and leave. It also gains a productivity card, and you can arrange its cards however you like.

Mark which awards apply to your business, and award-specific screens - such as rostered day off banks that accrue and pay out banked hours - appear only where they apply.

Each employee gets their own state's public holidays, bonuses and back pay are withheld using the ATO's Schedule 5 method, time-of-day penalties are listed separately on payslips, and timesheets can be approved day by day. A Payroll Compliance page holds the record-keeping downloads.

Accounting reports add a comparative profit and loss, profit and loss by job or site, cash flow, aged receivables and payables as at any date, and the Taxable Payments Annual Report.

Paying a supplier who hasn't quoted an ABN withholds 47%, with the payment summary and annual report to match. The BAS uses the ATO's labels and shows PAYG instalments, journal entries get their own page, and invoice lines can bill a service as well as a product.

Forms: Share a form by public link or email invite, and people fill it in without logging in.

Health and Safety: Site Records holds site diaries, toolbox talks and SWMS, signed off person by person - including crew without a login.

CRM: Each lead has its own page. Decline a lead with a reason, tracked separately from won and lost. Activities get a priority and a timer, and open from My Tasks.

Projects: Star favourite projects, give a project its own task statuses, drag tasks between groups, edit tasks from the timeline, and build automations inside a board.

Support: My Tickets lists the tickets you've raised. Reply, reopen, attach screenshots and mark a ticket urgent.

Quotes sit between leads and orders. Create one from a lead with products, services and terms, then email it to the contact - accepting it raises the order. Quotes in Xero import as full CRM quotes, lines included.

Save any project as a template, or build one with tasks, subtasks, assignees, budgets and dependencies, then create projects from it with the team filled in. Projects can be archived.

Task custom fields can point to people, companies, contacts or other projects, or track progress on the timeline, and timelines can be grouped and coloured by assignee, status or priority.

Run depreciation on the asset register and dispose of or write off an asset, with the ATO decline-in-value schedule alongside. Close a financial year to roll profit and loss into retained earnings.

The BAS gets the full purchases worksheet, cash or accruals GST (changeable until the BAS is finalised) and annual lodgement.

Roster patterns can follow a rotating cycle, set day by day. Rosters show who's on the clock and actual against rostered times, and a missed clock-out is followed up - never paid unconfirmed.

Timesheets use shift templates, prefill from the roster, can be duplicated into a new period, and record breaks as start and finish times. Part-day leave takes hours per day, and a shortfall can be paid from annual leave.

Pick a fund from the ATO's register of super funds, set an employer default fund, and see which employees have no fund before a pay run is finalised. Tax file declaration settings drive PAYG withholding, including Medicare levy exemptions, extra withholding and variations.

Final pay handles notice, payment in lieu, long service leave and ETPs, with a full preview. Award pay rates are rebuilt from the Fair Work Commission's pay database, and award pages show where each rate came from.

Choose which Xero organisation the business connects to. Mployr now exports the chart of accounts, items, credit notes, manual journals, payments and bank transactions to Xero.

Policies: A free library of Australian HR policy templates to download.

Documents: Generate with AI drafts a document or legal template for you.

CRM: Orders take effective-dated variations, can be filtered by billing status, and can be archived. Companies and contacts get custom fields and a source list you can edit.

Dashboard: New cards for workforce metrics, leave balances, team sentiment and sales activity, with growth graphs behind the numbers.

Automations: Folders, "is one of" conditions, owner and assignee conditions, and new lead and order triggers.

Users: Deactivating or removing a user hands their open work to someone you choose.

Build a rule once and Mployr acts on it. Triggers come from across the app - new leads, stage changes, won and lost deals, invoices, payments, bills, timesheets, leave, projects, people, performance and support.

Each rule can have conditions and a chain of actions, such as creating an activity with a due date or waiting before the next step.

Email every payslip in a pay run at once - each employee gets a link to view and download theirs - or download the whole run as a ZIP of PDFs.

A finalised pay run produces an ABA bank file, checks for missing bank details first, and lets you choose the account it pays from.

The Reconcile tab lists every unreconciled line and suggests the best match for each, and Auto-match matches the rest. Matching a line reconciles it.

Choose whether each generated invoice is saved as a draft, approved, or approved, issued and emailed. Recurring invoices and bills gain a 4-weekly frequency, and when the start date is in the past you choose whether to skip or create the missed periods.

Connect Microsoft on an email account and Mployr sends through it, so payslips, invoices and campaigns go out from the business's own address. Campaigns support sending domains, a suppression list and retrying individual recipients.

The new minimum wage, the 2026-27 PAYG tax tables and the CPI increases to award expense allowances were all loaded before the new financial year.

Junior and apprentice rates are now worked out automatically, including apprentice rate tables for 22 awards.

Payroll: Mark a public holiday as worked without a timesheet. Casuals show their average hours instead of a set 38. Pay runs warn about pending timesheets and leave, and payslips show the leave taken in the period.

Notifications: Turn each kind of notification on or off from Settings > Communications.

CRM: Activities get a status, quick due-date presets and Mark Complete and Add New. A Lead Conversion card shows conversion over time, and lead and order lines carry an income account and a GST code.

Rosters: Shifts can be generated automatically from roster patterns, with a switch to stop notifying staff about them.

Engagement: Build, duplicate and send staff surveys.

Help Centre: Full-text search, a contents list on each guide, feedback, and print and share.

Live now at /tools/contractor-rate-calculator. Enter a target annual income, weeks off, billable utilisation, business expenses and self-funded super, and it returns the hourly, daily and weekly rate you'd need to charge to hit it - with GST optionally layered on top.

The point it makes: the rate has to cover the hours you can't bill. At 75% utilisation a quarter of every working week earns nothing, so it gets priced into the rest. It's the contractor-side companion to the Employee Cost Calculator, and runs entirely in the browser.

Four no-sign-up calculators are now live at /tools - Award Pay, BAS Estimator, Leave Accrual, and Employee Cost. Each runs entirely in the browser, uses current 2025-26 rates, and shows the maths behind the numbers.

These exist to be linked, embedded and bookmarked - they're top-of-funnel tools first, lead capture second.

Tailored pages now live for Construction, Hospitality, Allied Health, Trades, Retail, and Professional Services. Each one names the specific Modern Awards we cover, the workflows we've built, and the pains we hear about most often in that vertical.

Drop in a screenshot or testimonial as you collect them - the layout is data-driven from a single config file.

Approved and processing leave from Xero Payroll AU now syncs into Mployr leave requests, linked to the right person and leave type. Hour-based leave is normalised to days so the local total reads correctly.

We now pull the latest two BAS periods from Xero's /Reports/BASReport and create draft AccBasStatement records with G1-G20, W1-W4 and T1-T11 fields populated. Locally-lodged statements are protected from being overwritten.

Xero Items split cleanly into local Catalogue products (stocked) and services (non-stocked) based on inventory tracking. Quotes and purchase orders sync as integration mappings with full snapshot metadata, ready to surface in the UI as soon as you want them.

Tracking categories sync as mappings with their full options list - so cost-centre allocation can plug in across invoices, bills and timesheets.

The Xero integration settings screen now has six new toggles (Tracking Categories, Items, Quotes, Purchase Orders, BAS Reports, Leave Applications) grouped into Accounting / Payroll / Reports tabs. Each defaults to enabled and persists per business.

Incidents, hazards, corrective actions, inspections, return-to-work plans and every workers' compensation sub-list (appeals, assessments, benefits, documents, medical certificates, audit trail) now use the standard DataTable component - checkbox bulk actions, drag-and-drop column reorder, sticky header, server-side pagination, sortable columns and per-row action menus.

Status badges across the WHS module now use the same light-tinted bordered style as everywhere else in the app, replacing the old heavy fill.

CRM, engagement and accounting projections dashboards now reference the centralised --chart-1..8 design tokens. Charts re-tint on dark-mode switch without a refresh.

Three new chart tokens (chart-6/7/8) were added so the dashboard cards that already referenced them now resolve correctly.

Fixed an issue where some analytics charts used hsl(var(--chart-N)) wrappers around values that were already in oklch() - invalid CSS that fell back to default fills. Charts now use the bare token value.

The document template editor now treats each table row and each list item as its own pagination unit. A long table or list that crosses a page boundary splits cleanly - only the rows or items that actually overflow get pushed onto the next page.

Previously the whole table or list was pushed wholesale, leaving a large blank gap on the prior page or the bottom of the table hidden behind the page-margin overlay.

Website, social and link inputs across CRM companies, contacts, business locations, candidates, social profiles and marketing tracking links now accept entries like 'example.com' - we normalise to https://example.com on save so the URL validates server-side.

Both the frontend (Yup transforms) and the Laravel backend (a new UrlNormalizer + prepareForValidation hooks on the relevant FormRequests) handle the normalisation, so external API calls land at correct URLs too.